A guide to use iSign for electronic signatures

iSign from inFORM Decisions is a powerful solution for electronic signatures. Here is a guide how to use it.

The first step is log into the iSign as an administrator.

From the iSign homepage, you select document in single queue...

...to work with single document.

The queue contains a list of documents.

Under action, click the iSign button to apply it digital signatures to store pdf documents. Users can click the plus or minus button to zoom in or out digital documents.

Click the drop down menu to select the color for your pen.

Then click the pen to start signing. At any time you can click Clear to erase your signature.

Then click the Save button to save your signature interior PDF digital documents.

Users has an option to email digitally signed documents from iBM i. This demonstration is using inFORM Decisions native iMail module to distribute the documents. But iSign is great to Windows based web environment and or to any document management systems.

Optionally click the Print button to print to digital signed pdf document.

So if you are on an IBM i platform, you will need to enter the output queue. For Windows based web installations just simple select printer from your listed printers available.

Click Done to go back to your list which stores PDF documents.

By selecting documents in a group queue...

...iSign can sign multiple documents to be emailed, printed as a group all at one time.   

Once  the documents are signed as when working with the single document, click email or print to process.

Tags: iseries reports - AS/400 reports - AS400 reports

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Go paperless with electronic signatures

Why go paperless?

Undoubtedly, we love paper. In spite of being are advised to eliminate paper, we keep using paper. However, There are vital incentives for going paperless that include better organization,  faster speeds and benefit to the environment.

Besides, the growth of the electronic signatures  is one of recent changes in technology that have made it much easier for companies to go paperless.

How electronic signatures can help you go paperless?

Using electronic signatures is a huge improvement in accuracy and a much easier time getting information. The reason is that many accuracy problems will be eliminated thanks to automatically analyzing forms before they are submitted to identify missing fields, areas and similar issues.

Using electronic signatures also is better responsiveness. The reason is that all of the time going into preparing paper records and allowing the entire documentation process to happen digitally will be eliminated by implementing electronic signatures.

There are many ways that companies can go paperless. However, electronic signatures will certainly help companies become more efficient and ecologically friendly in the future.

Tags: as400 spool, iseries scan, sharepoint ocr 

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A guide to electronic signatures for beginners

It can be said that an electronic signature is replacing paper-based one. First of all, It is like its paper equiv­alent and a legal concept including the following components: a method of signing, user authentica­tion, data authentication, and capture of intent.

You have probably heard about both digital and electronic signatures. You are also probably wondering what’s the difference.

A digital signature refers to the encryption / decryption technology that protects data and retains the identity of the signer. It's like a barcode to establish the authenticity of information.

While electronic signatures include “an electronic sound, symbol, or process attached to, or associated with, a contract or other record and used as the legal equivalent of a written signature”, according to U.S. Federal ESIGN Law.

Basically, electronic signatures is capturing the electronic validation while digital signatures are more machine-based.

Now you are probably wondering why your business should adopt electronic signatures.

In short, electronic signatures are faster, more efficient, addressed legal compliance and limits liability. They also cut operational costs and are green. This means that  tons of paper documents will be saved. So, They save more than just money. It is also good for those moving toward a paperless office.

Thus, electronic signatures help businesses move faster. They also allow  large and small organizations alike to reduce errors and costs in all the administrative tasks.

If you want to adopt electronic signatures, however, you  still need to find out a few important aspects such as security considerations, the legal implications of using e-signing, and how they can improve the overall customer satisfaction in your particular area of interest.

iSign is a great tool to handle the high efficiency of electronic signatures.

iSign can digitally capture signatures from any mobile device loaded with a Java-enabled Web browser and then apply these electronic signatures to any business document.

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Benefits of electronic signatures for enhancing the paperless environment

In fact, to achieve a truly paperless environment, companies should implement solutions for the document workflow process from beginning to end. Capturing a signature is one of those components.

So let’s discover the benefits of signature capture.

When a document is electronically captured, it is received  in real time, processed, then sent to the appropriate person or archived for easy retrieval. All operations do not require someone have to print a document.

No printed documents means  paper and ink are less used. It also means there is no expense involved in manipulating the paper document. This eliminates the time you spends taking that document and scan it for archival or the time you spends entering the details of that document into a database and filing it away.

Physical papers are costing your company money.The longer you spend processing an invoice, the longer you will spend receiving that money. With mobile signature capture, a document is signed and that detail is received immediately. This enables to bill faster and receive that payment quicker.

Digital signatures helps you improve your customer service. Namely, digital documents, you does not have to sift through a file cabinet or pile of papers at your desk when you have the ability to answer customer or vendor questions immediately. You can  obtain their signature and send your customer a receipt in real time.

What is more, the chances of having lost documents are reduced by b digital documents.  For every lost document, you waste time in trying to find the documents and going of retrieving another signature so that you have the signed document on file.

Electronically signed documents are more secure when they are stored electronically eliminating  the chances of being damaged by natural disaster or fire or stolen by thieves.

Companies have been held back from obtaining a paperless office for years by traditional handwritten signatures. However, the operational benefits have paved the way to support a more efficient process. Adoption of electronic signatures is increasing and improving the document workflow process.

Tags: as400 excel, sharepoint scanning, ocr solutions

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The Benefit of Electronic Signatures on Internal Documents

Electronic Signatures Improve Accuracy:
Have you ever been prompted with a message that you were missing information on a web form after filling the form out online and clicking submit?
Electronic signature technology by InFORM Decisions allows you to bring this same type of functionality to your internal corporate documents. Our technology ensures that internally created documents/ iSeries forms are filled out correctly and signed where required. 
Electronic Signatures Provide Cost and Time Savings:
Electronic signatures virtually eliminate the need for postage, ink, toner, paper and record storage space. This expense reduction, combined with fewer trips to printers, mailboxes and storage files equates to cost and time savings. Moreover, with electronic signatures, you can send internal documents to multiple recipients at once, resulting in a more time conscious way to distribute internal documents. 
Electronic Signatures Make it Easier to Edit Internal Documents:
It is both an infuriating and potentially embarrassing experience when you have to re-edit the original copy, reprint, repackage and resend previously mailed paper documents/forms to large audiences because of a typo that was discovered after the document/form was originally distributed. However, if the form is in electronic format, you simply edit the original copy and email the updated version, eliminating added costs and time.  
Electronic Signatures Provide Document Portability and Prevent Loss:
It is foreseeable that paper documents/forms may be misplaced in transit or at the office. This may be problematic, especially if those documents are of a sensitive nature. On the other hand, since electronic forms are accessible through secure web browsers, the chance of loss is greatly reduced and the documents are more easily and securely transportable.

Learn more about how to convert iSeries native spool files into laser printer output for the iseries. With iForms, users can create their own professional and easy-to-manage iSeries forms and iSeries reports. Digitally capture signatures on iSeries forms with iSign.

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Top questions about electronic signatures

Is using electronic signatures a good idea for my business ?

Yes, electronic signatures provide time and money savings, security, flexibility and other benefits. 

Which are challenges of using electronic signatures?

They are fear of technology, the legality of electronic signatures, and the security of electronic 

 signatures.

What features should be included in a good mobile signature solution?

A good mobile signature solution like iSign enables to e-sign on any mobile devices or any tablets with its java or web integration with no need for special hardware and should  the flexibility to work with any  third party Document Management System or ERP. 

Are electronic signatures and digital signatures similar?

No, they are quite different. A digital signature is encrypted security technology that protects data and retains the identity of the signer while electronic signatures include an electronic sound, symbol, or process attached to, or associated with, a contract or other record and used as the legal equivalent of a written signature”, according to U.S. Federal ESIGN Law. 

What electronic Signature Laws are now active?

• United States: Electronic Signatures in Global and National Commerce Act, Uniform Electronic Transactions Act
•  Canada: Personal Information Protection and Electronic Documents Act
•  Australia: Electronic Transactions Act 1999
•  European Union: European Directive 199/93/EC
•  United Kingdom: Electronic Communications Act 2000, Electronic Signatures Regulation 2002
•  India: Information Technology Act 2000
•  Japan: Law Concerning Electronic Signatures and Certification Services
•  China: Electronic Signature Law of the People’s Republic of China
•  New Zealand: Electronic Transactions Act
•  United Nations: UNCITRAL Model Law on Electronic Signatures

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Benefits of paperless document management

Are you still working at paper based document processing environment? Are you taking a long walk to  find or retrieve papers from old file cabinets? Are you still manually distributing paper checks, invoices and reports?

If your answers are yes to any of these questions, then inFORM Decisions’s  document and payment management solutions can help.

Our products can help you create a document workflow environment. All your documents are securely stored, backed up online. Thus, they are accessible from any location at any time. 

Using our products, you can distribute electronically your business documents and reports, which reduces shipping, inventory and manual labor costs. 

What is more, using electronic signatures and data capture barcode technologies can improve processing efficiency and eliminate data entry errors.

inFORM Decisions’s  document and payment management solutions are good for going paperless.

Watch to know more

https://www.youtube.com/watch?v=2tbQYJuQqOI

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Electronic Signature Laws

There are countless benefits for companies to implement electronic signatures including the time and cost savings. With the popularity of electronic signatures worldwide, many countries have given priority to enact e-signature legislation. Below we’ve listed the different laws that are currently in place:

United States: Electronic Signatures in Global and National Commerce Act, Uniform Electronic Transactions Act

Canada: Personal Information Protection and Electronic Documents Act

Australia: Electronic Transactions Act 1999

European Union: European Directive 199/93/EC

United Kingdom: Electronic Communications Act 2000, Electronic Signatures Regulation 2002

India: Information Technology Act 2000

Japan: Law Concerning Electronic Signatures and Certification Services

China: Electronic Signature Law of the People’s Republic of China

New Zealand: Electronic Transactions Act

United Nations: UNCITRAL Model Law on Electronic Signatures

About iSign

iSign enables digitally capture signatures from any mobile device loaded with a Java-enabled Web browser and apply these electronic signatures to any business documents. Addditionally users can digitally load these signed documents into any third Document Management System or a document storage and retrieval product.

Learn more about our electronic signature solution, iSign.  Contact inFORM Decisions for more information, at 800-858-5544.


Other keywords: AS 400 document management

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Signatures: Electronic vs. Digital. Understanding inFORM Decisions' iSign technology

Electronic signatures and digital signatures are quite different, though their similar names would suggest otherwise.

A digital signature is encrypted security technology that protects data and retains the identity of the signer. It's like a barcode to establish the authenticity of information.

Electronic signatures, however, consist of “an electronic sound, symbol, or process attached to, or associated with, a contract or other record and used as the legal equivalent of a written signature”, according to U.S. Federal ESIGN Law.

So the former is more machine-based, while the latter is basically capturing the electronic validation that, not too long ago, only a human's handwritten signature would provide.

iSign is a great tool to handle the high efficiency of electronic signatures.

iSign makes it possible to digitally capture signatures from any mobile device loaded with a Java-enabled Web browser. You can then apply these electronic signatures to any business document.

Also, iSign allows users to upload these signed documents onto a third-party Document Management System or a document storage and retrieval product. With this sort of dynamic functionality, you can retrieve these files anytime, anywhere. Contact inFORM Decisions for more information, at 800-858-5544.

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Tags: discovery document solutions, As400 excel, OCR Solutions

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Top 4 security features to find in an e-signature solution

If you understand the benefits of electronic signatures, you are probably looking for a good e-signature solution. You also know that security features in an e-signature solution are critical. Thus, let’s discover best security features to find in the e-signature solution.

User authentication

The user authentication is the process of ensuring that only authorized users can sign a document.

Data authentication

The data authentication is the method of validating the information contained in signed documents to ensure that they have not been changed since they were being signed.

Process control

Workflow rules can control electronic or online transactions in order to decrease the risk of non-compliance as well as errors.

Process evidence

The process evidence is important because this method can prove exactly what happened at every stage of the document review and signing process.

A suggested electronic signature solution

iSign makes it possible to digitally capture signatures from any mobile device loaded with a Java-enabled Web browser and apply these electronic signatures to any business documents.  Also, iSign allows to digitally load these signed documents into any third Document Management System or a document storage and retrieval product. More importantly, you can retrieve them anytime anywhere. All you need is iSign.

Contact inFORM Decisions for more information, at 800-858-5544.

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Tags: As400 excel, What is AP Automation, as400 print to pdf, As400 scan

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Challenges of using electronic signatures for organizations

As you are aware, using electronic signatures is good for you business. However, not all organizations choose the methods because of some reasons. In fact, those reasons are not too important. Let’s see what they are.

Fear of technology

Technology can be a fear for most companies when they don’t have IT engineers. They think if there are some something wrong related electronic signature solutions like iSign, they can not deal with them. However, a lot electronic signature capture solutions are really easy to use.

The legality of electronic signatures

Do electronic signatures have legal values eviquents to signed paper documents? It is a common question that a lot of organizations ask.  Do not worry because electronic signatures are legally enforceable in the EU and the US. However, there is a huge challenge for those who want to use electronic signatures if their staffs do not understand clearly about EU and US electronic signature laws. The reason is that those laws can make them confused.

The security of electronic signatures

A lot of organizations are prudent  to use electronic signatures because they or their partners may think that electronically signed documents are forged. The reason is that the authenticity of physically witnessing someone's signature with a pen and paper can not be replaced by  electronic signatures.

iSign, IBM i native Mobile Signature Capture, allows electronic signatures to be captured by using any tablet or mobile device that is web or java and signed documents can now be easily retrieved or routed through a web browser anywhere any time.

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