IBM i Laser Check Printing

IBM i check printing software has an interface with the account of the payment system. A maintenance contract is quite expensive for software to print your checks and MICR printer.

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Obvious benefits of AP automation

Increase visibility

Invoices and PO requests siting on various management desks wait for forwarding to appropriate channels or for approval. This is the reason why paper trail processes limit visibility that requires the ability to see and understand all current and outstanding invoice transactions.

To increase visibility, you can use AP automation systems. Because they let you access to  images and status notifications even during times that they may be traveling in a snap.

Eliminate fraud and strengthen internal controls

Increased visibility means eliminated fraud. According to a  crime survey by PricewaterhouseCoopers,  45 percent of companies all over the world deal with the issues of fraud, and a lot of fraud issues are AP-related.

AP automation solutions allows you to simplify and centralize internal controls. You can also put additional layers of security access controls in place.

Reduce storage space

Thanks to using technology to scan invoices, turn the scanned invoices into readable data and interface with their claims accounting system, one small health insurance provider saved annually them $50,000 in the costs of storage space.

Centralize and standardize

Large companies have a lot of branches. Thus, centralizing all branches on one system is not really easy. This can addressed by using AP automation solutions. They offer a system to implement best practices, streamline financial services, and have necessary oversight controls.

Tags: sharepoint scanning, ocr solutions, as400 to excel

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Benefits of Automation

There are many benefits to automating your document workflow in an IBM i environment. Below we’ve outlined some of the top advantages:

Cost savings

iSeries document automation reduces document handling, distributing, searching, destroying, and paying for physical paper documents. Additionally it eliminates the cost and risks of storing physical documents.

Productivity improvements

iSeries document automation eliminates inefficiencies and speeds the storage and retrieval of documents simplifying document-handling processes.

Security improvements

Documents are secured from unauthorized physical and electronic access with automatic processes. This allows you to limit document access and provide an audit trail indicating when documents were stored, retrieved and by whom.

Environmental impact

Automation decreases the impact on forests to produce pulp for paper, minimize landfills and decrease the use of inks and plastics used by office printers.

Source: informdecisions.com

Tags: iseries scan, sharepoint ocr, spool file in as400 

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Learn the cost benefits of going paperless and boost profitability through document automation

Learn the cost benefits of going paperless, and boost profitability through document automation.

Paper is expensive, but that is typically not primarily due to material costs alone. The human resource costs of printing forms—including distributing, storing, accessing, and managing paper documents—may place an even greater strain on your company's profitability.

Had the pundits of a couple of decades ago been right, these paper-related costs would be irrelevant today because businesses would have been entirely paperless by now.

The pundits were wrong. Many organizations, particularly small and medium-sized businesses (SMBs), still depend heavily on paper for conducting many of their transactions and for recordkeeping.

Many SMBs still receive, for example, paper-based requests for quotations, orders, contracts, and payments. And, on the outbound side of their paper processes, they issue quotes, contracts, invoices, shipping documents, purchase orders, checks, and other documents on physical forms. Even if these companies wanted to go paperless, they likely couldn't because many of their customers and suppliers are not yet willing and able to exchange documents and conduct business transactions exclusively electronically.

Even when they can't totally eliminate paper, businesses can still make "paperwork" smarter by digitizing documents where possible and automating the management of them. The boost to profitability that these document process automation efforts can deliver may be substantial.

This white paper not only examines costs of paper but also explores solutions that can help to eliminate some paper-related costs, while reducing others, all with the objective of speeding business processes, reducing costs, improving customer satisfaction, and providing a significant and often sizeable return on investment.

The Cost of Paperwork

Obviously, paper is not free. However, the cost of the paper itself is only one of the many components of the full cost of paper-based document processing. Consider the following outlays:

Materials

To make the best impression possible, many companies produce forms on expensive, high-quality, preprinted, multi-part forms. This significantly increases their paper costs compared to what they would spend if they used plain paper instead.

Distribution

Unlike electrons, paper has to be transported physically. A supplier has to ship paper to your company's offices. Consequently, your organization may pay a separate shipping fee when it buys paper, or that cost may be buried in the price charged for the paper.

For documents circulating in an office, labor costs are incurred when people walk documents from one desk to another, from someone's desk to a filing cabinet, or from a filing cabinet to someone's desk.

The company must also incur mailing costs or, for more time-urgent paperwork, courier costs to ship documents to other locations, including to your organization's other facilities or to suppliers, customers, and other stakeholders.

Human Resources

Labor costs associated with receiving, distributing, filing, retrieving (including hunting for them when they are lost), and sending documents can be enormous. They typically represent by far the highest proportion of paper-based document processing costs.

The labor costs incurred as a result of normal paper flows supporting business processes is high enough. For example, the average labor cost to file a single paper document was about $20 in 1993, a cost that is almost certainly higher now. Yet, as expensive as that sounds, the number pales in comparison to the expense of frequent disruptions to normal paper processes.

- See more at: http://www.mcpressonline.com/application-software/document-management/make-paperwork-smarter.html#sthash.dRRMYsvc.dpuf

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