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8:47 AM
inFORM Decisions
In spite of many
technological advances such as the
internet, scanners,
e-books and digital cameras, paper documents still play an indispensable role in
the modern office. It has been predicted that
by 2020 the global paper consumption will reach 500 million tons per year. A half of this volume is consumed in Europe and North America
alone. Some paper statistics that provide a deeper insight into this
problem:
·
The average office worker
continues to use a staggering 10,000 sheets of copy paper every year.
·
In the U.S., companies spend more
than $120 billion a year on printed forms, most of which outdate themselves
within three months’ time.
·
A typical employee spends 30-40%
of his time looking for information locked in email and filing cabinets –
filing costs average about $20 per month.
·
Each misfiled document costs $125.
Each lost document cost $350 to $700 – large organizations lose a document
every 12 seconds.
While
the technology for going paperless is readily available, the rate of adoption
for these tools and this system is quite low. Software plays an
important role in a paperless office.
Software programs manage the huge quantity of digital files that an
office can produce during the transition to paperless. Some of the different types of document
management tools available from inFORM Decisions that can be utilized to
eliminate paper processes are as follows:
Spool files to Digital forms
System i and Power Systems NATIVE PCL to PDF converter
for Spool Files. iPDF converts standard HP Laserjet output (Printer Control
Language) into the popular Adobe PDF (Portable Document Format). IBM native
conversion eliminates the need to download to a PC (or secondary server) to
process PDF files, thus improving security and speed of PDF document
conversion. Much more than a simple conversion tool, iPDF enables report distribution, PDF document archival
and retrieval, bursting, sorting and outputting
PDF reports and custom business forms in the open PDF standard where they can
be easily viewed using the free Acrobat Reader.
E-mail
Email has had
the biggest impact, allowing communications to become electronic with the
ability to attach digital
documents. Our
iMail product is an example. This is very suitable for lmost business correspondence with the ability
to format spool file reports into popular formats
like Excel, color PDF, HTML, ZIP, RTF and more. iMail provides much more than simple email delivery. From your AS/400,
iSeries, IBM i, and Power Server, you can send messages, business documents and
spool file reports in easily readable formats. iMail enables organizations to
upgrade to a paperless environment, saving time and money due to more efficient
document management and distribution.
Workflow
Sharing business documents such as sales or
supplier contracts that require controlled access on an ad-hoc basis can be accomplished by use of versatile tools like iWorkflow which provides the ability to take any business process, and
create a digital copy. A digital workflow
allows you to streamline business processes and route documents
throughout the organization.
Managers now have a looking glass into
any process, and readily accessible reporting and metrics. Workflow business apps help you streamline
your business processes —
expense claims, customer onboarding, travel requests or any other
organizational business workflow. Using workflow, data, forms and report are connected to the authorized parties providing efficiency and productivity.
Document Capture and Scanning
Scanners
are one of the most essential tools for a paperless office. They can convert
paper documents into digital files, which are then ready for mass distribution
over an email system rather than through paper memos. Large-format scanners can
convert blueprints, contracts and other large documents into digital files. In
addition, high-speed scanners can quickly scan multipage documents, or even
books, eliminating the need to store the paper copies.
With
an array of scanning devices, capture needs and backend content management
systems, it is ineffective to settle for multiple applications to accomplish
one goal. iCapture provides a single capture platform that can
meet all the needs of an organization: document scanning and import, forms
processing, data capture, OCR/ICR, data extraction and the ability to migrate
the information into a backend. The iCapture advanced capture system enhances the
capabilities of any scanning device, providing a powerful onramp to any
Enterprise Content Management (ECM) or Document Management Systems (DMS).
Mobile Signature Capture
With iSign documents are efficiently
captured, stored, secured and backed up with peace of mind that they can’t be
damaged or accessed by flood, fire or bad guys with bad intentions. Documents can be easily retrieved or routed through a
web browser, from any location at any time.
Document Storage & Retrieval
iView is the Web-based Content
Management Solution for the iSeries, System i and Power Systems native document archive – retrieval solution
performing content management functions to enable the capture, storage,
indexing and retrieval of spool files, merged documents and scanned forms so
they are accessible via a web browser by anyone, anywhere, anytime. iCapture extends iView’s capture, indexing and storage
capabilities to hard copy documents for a complete browser-accessible
repository.
Since 1994, inFORM Decisions has been a
Document Automation provider specializing in state of the art Document
Automation solutions for the IBM i - iSeries - AS/400 arena. We are committed
to the IBM i iSeries AS/400 platform forever!
Call (800) 858-5544 / (949)
709-5838 or visit us at www.informdecisions.com for more
information about our acclaimed suite of products and see how we can help you reduce
paper, increase productivity and lower your costs.
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